A document management system features the organization of all hardcopy documents into a central online storage platform that can be easily accessed by all members of the company. This system aids companies to track and manage important documents and on top of that, provide functional tools such as history tracking and the creation of various document versions to increase workflow efficiency.
By incorporating a document management system, your company will save huge costs on things like printing, storing, maintenance and filing. Moreover, a whole lot of time will also be saved since you will not have to flip through every single hardcopy document just to find the one you need. Going paperless also means that you are reducing paper wastage and saving the environment.
When it comes to document storage, we usually have many documents in different places such as desktop folders, emails, cloud storage and so on. This disorganization makes it hard to locate the exact file required. Therefore, a document management system comes in to store all of your organization’s documents for easy access through a quick search.
A document management system would have features such as document access control and password protection for selected documents. This way, only authorised collaborators of the file will be able view and edit it. This then ensures that all documents will be kept safely and are only accessible to the right individuals for security purposes.
Ever since Modular InfoTech (Singapore) Pte Ltd was established, we have had the experience of serving many key industries including ministries and statutory bodies, education, healthcare and marine. We can, therefore, guarantee to be able to aid your team to set up an efficient document management system with the key tools that would increase your workplace productivity.
For more information on how we can help you, kindly schedule a complimentary consultation with our solution specialist.